Privacy Policy
Privacy Policy
Anugraha Mandhir CBSE Senior Secondary School
Effective Date: As notified by the School Management
1. Introduction
Anugraha Mandhir CBSE Senior Secondary School (“the School”, “we”, “our” or “us”) respects the privacy of students, parents, guardians, staff members, website visitors, and other individuals who interact with the school.
This Privacy Policy explains how the school collects, uses, stores, processes, and protects personal information through its website, admission process, school administration systems, parent communication channels, and other school-related services.
By accessing the school website or providing information to the school, individuals acknowledge that their information will be handled in accordance with this policy and applicable laws. Where consent is required, it will be obtained through the appropriate process.
2. Information We Collect
Depending on the services used and the nature of the interaction, the school may collect the following categories of information.
2.1 Student Information
- Student’s name and date of birth.
- Class, grade, section, and admission number.
- Previous school and academic records.
- Attendance, examination results, grades, and progress reports.
- Information required for student welfare, safety, and school administration.
- Medical or emergency information where necessary and appropriately authorised.
2.2 Parent and Guardian Information
- Names and relationship to the student.
- Contact numbers and email addresses.
- Residential or communication address.
- Emergency contact information.
- Information required for admission, fee administration, and official communication.
2.3 Admission and Enquiry Information
When parents or prospective students submit an admission application, enquiry form, callback request, or other online form, the school may collect the details provided, such as the applicant’s name, contact information, class of interest, previous school details, and enquiry message.
2.4 Fee and Transaction Information
The school may maintain fee records, payment status, transaction references, and receipts for accounting and administrative purposes. Online payment credentials and card information are handled by the relevant authorised payment provider, where applicable, in accordance with its security practices.
2.5 Website and Technical Information
When visitors use the school website, limited technical information may be collected, depending on the website’s configuration. This may include browser type, device information, pages visited, approximate usage information, IP address, and security logs.
Cookies or similar technologies may be used where implemented to support website functionality, security, analytics, or user preferences.
2.6 Photographs, Videos, and School Activities
The school may use photographs, videos, and recordings of school activities for educational records, internal communication, event documentation, and school publications, subject to applicable laws, appropriate permissions, and the school’s safeguarding procedures.
3. Purpose of Collecting Information
Personal information may be used for the following legitimate school-related purposes:
- Processing admission applications and enrolments.
- Maintaining student records and academic history.
- Managing attendance, examinations, timetables, and activities.
- Communicating with parents and guardians.
- Administering fees, receipts, and financial records.
- Supporting student safety, welfare, and emergency response.
- Providing school transport or other requested services.
- Managing staff, school operations, and authorised administrative activities.
- Responding to website enquiries and admission requests.
- Maintaining website functionality and information security.
- Meeting applicable legal, regulatory, educational, and reporting requirements.
- Improving school services and educational administration.
The school will seek consent or rely on another lawful basis, as applicable, for the collection and use of personal information.
4. Student Privacy and Children’s Information
The school recognises the importance of protecting children’s personal information.
- Student information will be collected and used only for appropriate educational, administrative, safety, welfare, or legally permitted purposes.
- Where required by applicable law, the school will obtain verifiable parental or guardian consent before processing a child’s personal data.
- Access to student records will be restricted to authorised individuals who require the information for their duties.
- Academic results, personal records, photographs, and other student information will not be disclosed publicly without an appropriate lawful basis and any required permissions.
- The school will take reasonable steps to prevent unauthorised access, disclosure, alteration, or misuse of student information.
5. Disclosure and Sharing of Information
The school does not intend to sell students’ or parents’ personal information.
Information may be shared, where necessary and legally permitted, with:
- Authorised school management, teachers, and administrative personnel.
- Parents or guardians entitled to receive the relevant information.
- School ERP, website hosting, cloud storage, communication, and IT service providers.
- Authorised payment service providers and banking partners.
- Educational boards, government authorities, and regulatory bodies where required.
- Medical, emergency, security, or child-protection authorities where appropriate.
- Legal or regulatory authorities when disclosure is required by law.
Third-party service providers will be expected to handle information in accordance with applicable contractual, confidentiality, and data protection obligations.
6. School ERP and Digital Services
The school may use digital systems or a School ERP to manage admissions, attendance, examinations, fee records, parent communication, staff administration, and other educational activities.
Access to these systems may require login credentials or other verification methods.
Parents, students, and staff members should:
- Keep login credentials confidential.
- Avoid sharing passwords or one-time passwords.
- Log out of shared devices after using the system.
- Report suspected unauthorised access to the school administration.
- Use only official school portals and communication channels.
The school will implement reasonable security measures appropriate to the nature of the information and the systems used.
7. Cookies and Website Analytics
The school website may use cookies or similar technologies to maintain website functionality, remember preferences, improve performance, or understand website usage, where these technologies are enabled.
Visitors may manage cookies through their browser settings. Disabling certain cookies may affect some website functions.
Where required by applicable law, the school will provide appropriate notice and obtain consent for non-essential cookies or similar technologies.
8. Data Security
The school will take reasonable technical, organisational, and administrative measures to protect personal information against unauthorised access, accidental loss, alteration, misuse, or disclosure.
Depending on the system and information involved, such measures may include access controls, account authentication, staff authorisation, secure hosting, backups, and other appropriate safeguards.
However, no website, electronic communication system, or storage method can be guaranteed to be completely secure. Individuals should report suspected data breaches or security concerns to the school promptly.
9. Data Retention and Deletion
The school will retain personal information for as long as reasonably necessary for the purposes for which it was collected, including educational administration, student records, accounting, legal compliance, safety, and dispute resolution.
Retention periods may differ depending on the category of information and applicable legal requirements.
When information is no longer required and there is no lawful reason to retain it, the school will take appropriate steps to delete, anonymise, or securely dispose of it, subject to applicable retention obligations.
10. Rights of Parents, Guardians, and Other Individuals
Subject to applicable law, individuals may have the right to:
- Request information about the personal data processed by the school.
- Request correction or updating of inaccurate or incomplete information.
- Request deletion of personal information where legally permissible.
- Withdraw consent where processing is based on consent.
- Raise concerns regarding the use or disclosure of personal information.
- Seek applicable remedies or submit complaints through the prescribed channels.
Requests concerning student information should be submitted by the parent, guardian, student, or other person legally authorised to make the request. The school may need to verify the requester’s identity and authority before responding.
Certain records may need to be retained to meet legal, educational, accounting, or other valid obligations.
11. Third-Party Websites and Services
The school website may contain links to external websites, payment portals, educational platforms, or other third-party services.
These services may have their own privacy policies and data-handling practices. The school does not control all external websites and encourages visitors to review the applicable privacy notices before submitting information to them.
12. Photographs, Videos, and Publicity
Photographs, videos, student achievements, event reports, and other school-related media may appear on the school’s website, social media pages, brochures, newsletters, or other publications.
The school will follow applicable legal requirements, safeguarding procedures, and consent arrangements when collecting or publishing identifiable student media.
Parents or guardians who have concerns about the use of a student’s photograph or video may contact the school administration. The school will review such requests in accordance with applicable law, permissions, and legitimate record-retention requirements.
13. Data Breaches and Security Incidents
If a personal data breach occurs, the school will assess the incident and take appropriate steps to contain, investigate, and address it.
Where required by applicable law, the school will notify affected individuals and relevant authorities within the prescribed timelines and follow the applicable reporting procedures.
14. Changes to This Privacy Policy
The school may update this Privacy Policy when its services, digital systems, operational requirements, or legal obligations change.
The revised policy will be published on the official school website with an updated effective date, where applicable. Visitors and parents are encouraged to review the policy periodically.
15. Contact Us
For privacy-related questions, requests to update personal information, or concerns regarding the handling of student or parent data, please contact the school administration.
Anugraha Mandhir CBSE Senior Secondary School
Website: https://anugrahaschools.in/
Privacy Contact: School Administration / Designated Privacy Contact
Email: To be published by the school
Telephone: To be published by the school
Postal Address: As published in the school’s official contact details
The school will review privacy-related requests and respond in accordance with its procedures and applicable laws.
Policy Note: This Privacy Policy is intended as a general statement of the school’s privacy practices. It should be reviewed and approved by the school management before publication to ensure that it accurately reflects the school’s actual data collection practices, technology providers, consent procedures, and applicable legal obligations.
Issued by: School Management
Anugraha Mandhir CBSE Senior Secondary School