Fee Payment Policy

Fee Payment Policy

Anugraha Mandhir CBSE Senior Secondary School

Transparent Payments. Clear Communication. A Partnership in Education.

1. Introduction

Anugraha Mandhir CBSE Senior Secondary School is committed to providing parents and guardians with a transparent, convenient, and systematic fee payment process[cite: 19]. This policy establishes the guidelines for payment of school fees, authorised payment methods, refunds, concessions, and fee-related communication[cite: 19].

This policy applies to all students enrolled at the school across academic years, subject to the school’s approved rules and applicable laws and regulations[cite: 19].

2. Fee Structure

The school will communicate the applicable fee structure to parents at the time of admission and whenever required for subsequent academic years[cite: 19].

Depending on the student’s enrolment and services availed, the fee structure may include[cite: 19]:

  • Admission Fee[cite: 19]
  • Tuition Fee[cite: 19]
  • Annual or Term Fee[cite: 19]
  • Examination Fee, wherever applicable[cite: 19]
  • Transportation Fee, for students availing school transport[cite: 19]
  • Laboratory, activity, or other approved charges, wherever applicable[cite: 19]
  • Other applicable charges officially communicated by the school[cite: 19]

Parents are requested to review the applicable fee details and contact the school accounts office for clarification[cite: 19].

3. Fee Payment Schedule

  1. School fees must be paid according to the payment schedule officially notified by the school for the relevant academic year[cite: 19].
  2. The applicable payment frequency, instalment arrangements, and due dates will be communicated through authorised school communication channels[cite: 19, 20].
  3. Parents and guardians are requested to make payments within the notified period[cite: 20].
  4. Any changes to the fee payment schedule will be communicated by the school administration[cite: 20].
  5. Parents should regularly check official fee notifications and their child’s outstanding balance through the parent portal or school ERP, wherever available[cite: 20].

4. Authorised Modes of Payment

The school provides the following authorised payment methods[cite: 20]:

  • a. Online Payment: Payments through the school’s authorised online fee payment portal, where available[cite: 20].
  • b. UPI Payment: Payments through the officially designated UPI facility, where available[cite: 20].
  • c. Bank Transfer: Payments to the school’s officially designated bank account[cite: 20].

Parents must verify the beneficiary details before initiating a transaction and provide the correct student name, admission number, and other requested payment references[cite: 20].

Payments should be made only through authorised channels[cite: 20]. Parents are advised not to transfer fees to personal bank accounts or unauthorised payment recipients[cite: 20].

5. Late Fee Policy

Anugraha Mandhir CBSE Senior Secondary School does not levy a late fee under this policy[cite: 20].

Parents are nevertheless requested to pay the applicable school fees within the payment schedule notified by the school[cite: 20].

If a payment remains outstanding, the school may contact the parent or guardian to communicate the pending amount and discuss the next steps[cite: 20]. Parents experiencing genuine financial difficulties are encouraged to contact the school administration or accounts office for assistance[cite: 20]. Any action relating to outstanding dues will be handled in accordance with the school’s approved procedures and applicable laws and regulations[cite: 20].

6. Fee Concessions and Scholarships

  1. Fee concessions, scholarships, or financial assistance may be considered under the school’s approved policies[cite: 20].
  2. Parents seeking assistance should submit a written request with the supporting documents required by the school[cite: 20].
  3. All requests will be reviewed by the authorised school management[cite: 20].
  4. Any approved concession will take effect only after formal confirmation by the school[cite: 20, 21].
  5. The terms and duration of an approved concession will be communicated to the concerned parent or guardian[cite: 21].

7. Refund and Cancellation Policy

Refunds will be governed by the school’s approved refund policy applicable to the relevant fee category and circumstances, subject to applicable laws and regulations[cite: 21].

  1. Parents seeking a refund must submit a written application to the school administration[cite: 21].
  2. Refund eligibility will be assessed based on the nature of the payment, the circumstances of the request, the applicable approved policy, and relevant legal requirements[cite: 21].
  3. Any permitted deductions, refundable amounts, and processing arrangements will be determined in accordance with the applicable rules[cite: 21].
  4. Parents will be informed of the outcome through an authorised communication channel[cite: 21].
  5. Refund requests should be supported by relevant payment receipts and other documents requested by the school[cite: 21].

Parents are encouraged to obtain written acknowledgement of all refund and cancellation requests[cite: 21].

8. Student Withdrawal and Transfer Certificate

  1. Parents intending to withdraw their child from the school must submit a formal written application to the school administration[cite: 21].
  2. Any outstanding fee obligations will be addressed in accordance with the school’s approved procedures and applicable regulations[cite: 21].
  3. Requests for a Transfer Certificate and other leaving documents will be processed under the school’s prescribed procedures and applicable requirements[cite: 21].
  4. Any refund arising from withdrawal will be considered separately under the approved refund policy[cite: 21].
  5. Parents should retain the acknowledgement of their withdrawal request for future reference[cite: 21].

9. Payment Receipts and Transaction Discrepancies

  1. An official receipt will be issued for payments received and verified through authorised channels[cite: 21].
  2. Parents should check the student details, academic year, payment amount, and transaction reference on the receipt[cite: 21].
  3. Failed transactions, duplicate debits, incorrect entries, or missing receipts should be reported promptly to the accounts office[cite: 21].
  4. Parents should provide the relevant transaction reference or bank confirmation to assist verification[cite: 21, 22].
  5. Where a transaction is pending or its status is unclear, parents should contact the accounts office before making another payment for the same amount[cite: 22].

10. Parent and Guardian Responsibilities

Parents and guardians are requested to[cite: 22]:

  • Pay the applicable fees according to the school’s notified schedule[cite: 22].
  • Use only authorised payment methods[cite: 22].
  • Provide accurate student and transaction details[cite: 22].
  • Retain fee receipts and payment confirmations[cite: 22].
  • Keep their registered mobile number, email address, and contact information updated[cite: 22].
  • Review fee notifications and outstanding balances regularly[cite: 22].
  • Inform the school promptly of payment discrepancies[cite: 22].
  • Contact the accounts office for clarification regarding fees, concessions, refunds, or payment records[cite: 22].

11. Fee-Related Communication and Support

For assistance regarding the fee structure, payment schedule, online transactions, receipts, outstanding dues, concessions, or refunds, parents may contact the school administration or accounts office through the school’s authorised communication channels[cite: 22].

Fee-related notices and updates may be communicated through the school website, parent portal, school ERP, registered email, SMS, or other official channels, wherever available[cite: 22].

Parents are advised to rely on official school communications for all fee-related information[cite: 22].

12. Policy Applicability and Amendments

This policy applies across academic years and will be read together with the school’s applicable fee notifications and approved procedures[cite: 22].

The school may review or amend this policy when necessary, subject to applicable laws and regulations[cite: 22]. Any changes will be communicated through official school channels[cite: 22].

Where a specific fee category, refund request, or other circumstance is governed by a separate approved policy, the applicable provisions of that policy will also apply[cite: 22, 23].

13. Important Notice

The applicable fee structure, payment schedule, instalment arrangements, concession eligibility, and refund terms will be as officially communicated or approved by Anugraha Mandhir CBSE Senior Secondary School[cite: 22, 23].

This policy does not specify any fee amount or payment due date[cite: 23]. Parents should refer to the school’s official notifications for the applicable details[cite: 23].

Issued by: School Management
Anugraha Mandhir CBSE Senior Secondary School
Policy applicability: All academic years, subject to applicable laws and approved school policies[cite: 23].